Something pretty, but professional. Keep the structure and format and just insert your specific duties and requirements. Your job description is the first touchpoint between your company and your new hire. Quick and easy. It’s actually very simple. In this administrative assistant resume example, there are frequent reminders to use words that employers have written into their job descriptions. Managed accounts payable, receivable and payroll using ADP software while overseeing administrative budget as well as preparing expense reports. Make your biggest accomplishments so obvious they can’t be missed by adding a “Key Achievement” bullet. He recognizes the life-changing impact great career advice can have, and that's why he shares expert tips with every job seeker out there. Drafted executive summaries, emails, documents, and presentations to provide high level support to management. Prepared quarterly invoices and contract status reports to ensure timely payments for all vendors and contractors. Resume Tips for Executive Assistants. Here's what it may look like: See more cover letter templates and start writing. Reverse chronology means starting with the present and progressing into the past, a great way to give your most relevant experience the most attention. The key to a perfect office assistant job description on a resume. Boost your chances of having your resume read with our help. Accounting Administrative Assistant provides support to Accounting Managers.The roles and responsibilities mentioned in the Accounting Administrative Assistant Resume include invoicing, assisting with accounting procedures, handling payments and other accounting tasks. These professionals may also be referred to as Administrative Coordinators or Administrative Specialists. Used a variety of software applications to prepare presentations, reports, and correspondence. Get a weekly dose of inspiration delivered to your inbox. Make it easy to find by naming it Employment History, Work History, Experience, or Work Experience and using Bold or CAPITAL letters. Lots of tasks, but one main goal: to support offices and their staff. They help maintain a smoothly run office while supporting the efforts of their supervisors and stakeholders alike. Acted as the point of contact to all vendors for payment inquiries and responded in a timely fashion. An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant. Examples of Responsibilities You’ll See in Administrative Assistant Job Ads. 1. Plan and coordinate successful corporate meetings, and developed presentations for related on-site and off-site meetings. Read original data insights to boost your reporting. To do that, you should analyze each job description and highlight any skills or qualities that the employer requires. Organization. Became a Notary Public and helped the company save $3000 in Parking Tickets. If you are proficient in several software programs, hone in on the ones the employer lists in the job description. Administrative assistant resume samples can be used by anyone who is applying for a job as an administrative assistant. This administrative assistant job description along with responsibilities and duties, key competencies, career scope, work environment, education and experience, and salary information will help you decide if you're fit for the job or not, and tailor your resume to employer's requirements. Without you, the gears that keep the office running smoothly would grind, stutter, and come to a halt. Planned and coordinated internal meetings, off-site events, and team building exercises, by selecting vendors and venues, managing budgets, and developing event plans. Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. However, that doesn’t mean you can’t learn from some big data from the industry. The job role of a Legal Administrative Assistant is to support the paralegals and lawyers by conducting legal research, drafting legal documents and managing the work schedules. Created and updated spreadsheets to track financial records and keep accounting up to date. Administrative Assistants handle existing and potential clients by handling all incoming phone calls, ordering for all office supplies, scheduling all meetings and appointments. The job of an administrative assistant is similar to that of a receptionist or an office secretary, which is why they may be required to receive and direct visitors to meetings and possess extensive skills in internet-based research and record keeping. To learn more visit our Privacy Policy. Pick a template, fill it in. Administrative Assistant – Job Description. Writing letters and emails on behalf of other office staff. It shows employers and hiring managers a general overview of your capabilities, helping them to quickly decide if you’re the right candidate for the role. Attention to detail and project management are essential skills for administrative professionals. Make each bullet point more powerful by using resume action verbs, such as managed, organized, assisted, performed, etc. View the administrative assistant duties relevant to administrative assistants in different environments including sales, marketing, medical and human resources. Save hours of work and get a resume like this. The job of an administrative assistant is similar to that of a receptionist or an office secretary, which is why they may be required to receive and direct visitors to meetings and possess extensive skills in internet-based research and record keeping. Modern resume design for the modern day resume. Get the job you want. Learn how to make a resume that gets interviews. Accounting Administrative Assistant Resume Summary : Dedicated, results-oriented Accounting/Administrative Assistant with 8 years of experience in the Telecommunications domain, who excels at prioritizing projects, completing multiple tasks simultaneously and maintaining confidentiality. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Based on our resume samples, the job implies duties such as updating records, preparing documents, basic financial analysis, and implementing policies. Maintained internal message boards, organizational charts, and report lists to ensure consistency. Interpreted employee engagement data to recommend improvements that increased the employee satisfaction by 25%. Delivered presentations to new hires during their orientation process on HR. Knowing the best job search practices can significantly increase your chances of being hired, as well as make the search less stressful. Create a cover letter in 5 minutes. Here’s what else to include on a resume: You’re almost there! The Administrative assistant job description or admin assistant job description describes the job profile, quality of work done by them, skills and educational requirement of administrative assistant. Processed expenses on demand using Blue Cross’s expense management system. Especially effective at fielding phone calls, coordinating with clients and serving as the liaison between different branch offices.’ This example highlights the applicant’s versatility and the ability to handle multiple roles. Utilized excellent communication and customer service skills to visitors. So it is better that whenever you are applying for a new job, go through the job description each time. Supported 3+ associates and managers with routine HR questions and needs to provide world-class service to employees. In writing the Administrative Assistant’s resume, the very first section, which is the objective statement, must be very well prepared. Create a resume in 5 minutes. Only you know what your greatest strengths are. Create your resume now . This administrative assistant skills list is particularly useful for job seekers. They can have a very wide array of clerical duties, depending on the type of administrative support needed by the company where they work. The list of administrative assistant responsibilities can go on forever: answering calls, scheduling travel, managing calendars, organizing documents, creating expense reports, and so on. Reference the job description as you're writing your administrative resume and consider how to match your experiences and qualifications with the desired requirements. Provided administrative support to the two Partners, two Business Development Managers, and other Senior Management staff. Skilled administrative assistants are masters of multitasking, discretion, and time management. How to Use a Sample Resume . Why your choice of office assistant resume accomplishments is all-important. Answered multiple console telephone system, Greeted and directed appointments, vendors and office visitors, Composed, prepared, edited, and distributed correspondence and other department documents, Maintained conference rooms calendar for 12 health centers, Data entry of MIFS (Multi Purpose Information Forms), Prepared tax documents for the purchase of automobile tags and titles, Handled all accounts payable and receivable for dealership that grossed $170,000 for the year, Managed all paperwork generated by sales staff for car sales to customers including financing contracts for high dollar automobiles such as Mercedes Benz, [company name], Calculated all taxes on tags and completed transfers for titles on all automobiles sold on the property, Executed set-up and tracking of Stiefel USA Marketing Projects using PCT and Planner, Managed monthly calls with various agencies and vendors to track billing versus contracted budget, Oversaw calendar maintenance, appointment scheduling and expense report preparation, Provided all travel coordination (international/domestic) support for business meetings/trips, Prepared itineraries, transportation arrangements and expense reports, Arranged conference rooms and facilities for meetings as required, Mentored new administrative assistant resulting in a GSK Bronze Spirit Award. Administrative Assistant Resume Skills for the Job Hunt. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Attention to detail and project management are essential skills for administrative professionals. It also details a few specific examples of skills that would be useful in any Adm… Create a job-winning resume with little effort. Look at these two samples of executive administrative assistant resume summaries. Include any additional sections that could help you shine. Get the job you want. Like the sample above? Calculated hours and submitted payroll to ensure timely distribution of funds, Created invoices weekly using Excel spreadsheets, Filed documents to maintain an organized and efficient office environment, Composed, typed and proofread correspondence, screened telephone calls, scheduled meetings, arranged tickler files and made travel arrangements, Established payroll, distributed incoming mail, xeroxed, faxed and maintained all division records, Created a filing system exclusively for all sensitive information used throughout the agency, Ordered and maintained supplies for the division, Marketed company to potential clients via site visits, Performed new hire orientations for CNA and LVN personnel, Analyzed and reviewed quarterly and yearly employee evaluations, Initialized and conducted background checks for potential employees. Sample resume made with our builder—See more templates and create your resume here. How do you write a store administrative assistant resume? Provided time sensitive documents to managers for daily review. As we have mentioned before, the administrative assistant job description can vary depending on the company as well as the industry. Supported travel arrangements by booking flights, transportation, hotels, restaurants, and more. Regardless of your exact job title, creating a professional resume like this administrative assistant resume example will get a recruiter’s attention shouldn’t be a painful experience. Once you list your job title as “administrative assistant”, chances are hiring managers can guess what your duties and responsibilities were. Streamlined daily communications between Corporate Accounts Mgrs. Freelance Administrative Assistant Resume Examples. One of our users, Nikos, had this to say: [I used] a nice template I found on Zety. The objective statement should not only state the job position being sought, it should go further to bringing out the valuable skills, knowledge and capability that you are bringing to your new employer. Administrative Assistant Resume Sample (.docx version) Download resume example (.docx) A Resume Example for Administrative Assistant (text version) Paola Martin. While listing Microsoft Office, do not list each Microsoft Office application, but combine them under the same suite. Created status and result documents on concurrent and concluding engagements for the client meetings. The list of administrative assistant responsibilities can go on forever: answering calls, scheduling travel, managing calendars, organizing documents, creating expense reports, and so on. Seeking the senior administrative assistant position at Globex Corporation to support management using skills in interpersonal communication and database management. Created and processed a variety of administrative records using internal and external databases. Restructured and implemented a new process for corporate accounts to prevent past due deadlines. Being an Administrative Assistant is all about making sure that day-to-day office tasks are done smoothly. Administrative Assistant Job Description. Moreover, creating and updating company databases and records for employees, customers, suppliers, and other groups may be in the job description. Organized and presented staff chargeability, financial data, and quarterly billings reports for internal and client meetings, including Internal Audit Board meeting presentations. Tip. Administrative Assistant job description. Administrative Assistant resumes need to highlight strong interpersonal skills, accuracy, attention to details, proactivity and computer literacy. They have good knowledge of different types of equipment used in the office such as photo state machines, scanners, video conferencing. Logged new contracts into company database, as well as closed old contracts. Plus, you’ll get ready-made content to add with one click. They basically … Executive Assistant Resume Examples. Writing a great Administrative Assistant resume is an important step in your job search journey. If that doesn’t get your mouth watering, what will? Proficient in major software applications, including spreadsheets, databases, customer relationship management programs and proprietary financial applications. Administrative Assistants ensure that everyday office tasks are completed properly. You can write it in our cover letter builder here. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. © 2020 Job Hero Limited. If instead you’re writing a resume with no work experience, put your education section first and followed by your job descriptions. This way, you … Resume Letter. Maintained HR training manuals and developed job descriptions for new positions. Track the completion of key deliverables to ensure deadlines were met consistently. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels, Provided administrative support to administrative coordinator, Chief of Staff, Director of [company name] and Fulton County Board of Health, Worked with FoxPro database to keep inventory of 200 dealership automobiles, Provided administrative support for Dermatology Marketing Director, Product Managers and Segment Marketing Manager. To write a resume for this position, the job description example above contains the necessary information that can be used. Established a system for tracking sales statistics that helped Johnson Toyota surpass annual sales targets by 23%. Provided significant administrative support to 30 Territory Mgrs. Book $50,000+ worth of travel annually for the Executive Director and their team. Pick the right resume format for your situation. Administrative Assistants ensure that everyday office tasks are completed properly. RezRunner will help you with this. Administrative Assistant – Job Description. Answers phone calls, schedules meetings and supports visitors. Self-directed, focused and possess excellent attention to detail in performing high-level functions. It’s about time someone gave you a little support, so here’s how to write the perfect administrative assistant job descriptions for a resume. Composed information from the stock team to aid in weekly meetings in the New York division. Your first job is to target the keywords in job descriptions and use them in your administrative assistant resume. Practice some self-care with these tips to assist yourself in writing an administrative assistant job description for a resume. The way to distinguish yourself from the competition is by better communicating your administrative skills on a resume. These self-employed workers often provide services over the Internet and handle duties such as sorting emails, organizing meetings, making travel and accommodation arrangements, preparing reports, and updating websites. Writing a one-size-fits-all generic resume might save you some time when applying, but won’t make you look like Pepper Potts. However, they are expected to assist management, company vendors, visitors, and guests. Organized and submitted over 50 expense reports a month in a timely manner. An Administrative Assistant conducts clerical work. Their role includes greeting visitors, taking phone calls, handling correspondence, keeping the reception area clean, and completing tasks as assigned. Start building your resume here. Acted as a liaison between office staff and customers thanks to excellent customer service skills. By studying up on how to write a resume and taking advantage of LiveCareer’s library of tips and suggestions, professionals at all levels can quickly learn to write a resume that will get them hired. Provided guidance to community members regarding operations to ensure they understand processes and the required paperwork. Facilitated the interview process by finding candidates and scheduling interviews for 30+ new hires in one year. Supervised staff and served as manager on duty when requested by other managers. Compile and produce presentations and reports as directed by the leadership team. Improve your CV with help from expert guides. Highly organized administrative assistant with 6+ years of experience streamlining office operations. We’re about to show you administrative assistant job description examples in a second, but… Perhaps there’s an easier way—. If you have a few years of administration experience, put your job descriptions below your resume summary. This site uses cookies to ensure you get the best experience on our website. Feel free to revise this job description to meet your requirements. Created agendas and content for 4+ conference calls every month. If this job sounds up your alley, then put the finishing touches on your store administrative assistant resume. Created monthly office reports to facilitate internal communications. Professionals in administrative positions must be able to handle many moving parts and challenging situations at once. Administrative Assistant Job Description. To prepare an effective resume to send to employers when seeking the position of administrative assistant in any organization, the job description example above can serve as a valuable source of information. They can have a very wide array of clerical duties, depending on the type of administrative support needed by the company where they work. Pick the right format for your situation. Leave them below and we’ll try our best to get back to you! Knowledge of Microsoft Office is often mentioned in administrative assistant job description for resume. You're a creative soul craving a creative resume. Receptionist And Administrative Assistant provide clerical and front-desk support in a variety of organizations. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Decreased the error rate in accounting reports by 60% by streamlining the process. See perfect cover letter samples that get jobs. With administrative assistant jobs in decline, it will be harder and harder to get that administrative assistant job. Jumat, 27 November 2020, , Administrative Assistant Job Description . Top 20 Administrative Assistant Resume Summary Examples you can Apply. At times, a high school diploma is enough. Executive Assistants keep offices running smoothly and work with executives from various industries. First, think about your prior jobs, relevant training, and the skills you possess. Some of your best qualities, education, and/or experience should be highlighted in your objective statement, and they should meet the employer’s requirements for the administrative assistant role. Plus, a great cover letter that matches your resume will give you an advantage over other candidates. Supported complex, deadline-driven operations, and resolved issues. Processed Daily and Monthly Sales reports with supporting documentation and budget indexes. How to write a resume for administrative assistant jobs that gets more interviews. Conducted market surveys and industry studies to identify the need/demand for various salon products and services as well as new clientele. Crafting a Education Administrative Assistant resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is … Improve your career with expert tips and strategies. Administrative Assistant resumes need to highlight strong interpersonal skills, accuracy, attention to details, proactivity and computer literacy. See creative samples and follow our guide to make the best modern resume that will land you the job. Manage the complex scheduling by communicating seamlessly with internal and external stakeholders. Legal Administrative Assistant Resume Headline : Detail oriented and highly organized candidate with over 8 years of experience as an Administrative Assistant/Records Management Specialist. Get the job you want. Received and screened a high volume of internal and external communications, including email and mail. Use the Problem-Action-Result (PAR) method as a framework to communicate them better. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. This administrative assistant job description sample can assist you in creating a job advertisement that will help find qualified applicants. Running errands to the post office or supply store. You’re often overworked, and definitely underpaid. Looking for cover letter ideas? Extracted information from registrations, applications and executed contracts, contract information and action memoranda. Administrative Assistant Resume Keywords can vary ever so slightly from one job posting to another. Office Assistant 11/2004 to 02/2006 Masi Environmental Labs Plain City, OH. Researched accounts of prospective clients via email and telephone to identify potential sales opportunities. Maintained accurate personnel records for new and existing employees. A template that seductively whispers into a recruiters ear: I'm the one. Administrative Assistant / Coordinator Resume. Coordinated orientation for all new employees. 6521 Jerome Boulevard Gauley Bridge, WV 25085 (123)555-1234 Arlington County Public Hospital, Arlington, TX, Alabama Center for Nonprofits, Huntsville, AL. RezRunner will help you with this. Otherwise, you’ll expend your time and energy making resumes no one will ever have a chance to read. To the greatest extent possible, you need to come up with examples of these traits to show in your resume. Negotiated with an office supplies vendor that resulted in $1,500 of savings annually. Lead sales meetings, recording minutes in order to document growth and track progress. Now it’s time to work on the other pieces of the puzzle. What can 10,000+ administrative assistant job descriptions and resumes teach you? Reduced the rate of error in expense reports by 45% by implementing new transcription software. The job description of administrative assistant varies as per the size of the organization. If you’re serious about getting a job, you must know how an ATS works. Find out how you can get a new job or improve the one you have. Administration support and administrative assistance are key to the efficient operation of a unit, department or company. An Administrative Assistants job description, including their routine daily duties: Carrying administrative duties such as filing, typing, copying, binding, scanning etc. Spell check? Therefore, the resume for administrative assistant must showcase a performer on varied office duties including but not limited to the regular administrative duties. Just attach an administrative assistant cover letter to your resume and you’re good to go. Screened calls and responded to inquiries to take care of tasks that didn’t require executive decision making. Doing administrative and clerical tasks (such as scanning or printing) Preparing and editing letters, reports, memos, and emails. Technically, administrative assistants don’t have to have a specific kind of education, training, or certification. An Administrative Assistant resume summary provides a brief outline of your skills and qualifications. Example:‘Multifaceted Administrative Assistant with an extensive background in a variety of office administration duties. Avoid stating the obvious and use these bullet points to quantify your biggest resume achievements. So it is better that whenever you are applying for a new job, go through the job description each time. Monitored & managed the calendar for the VP of Sales, which involved tracking and following up on significant tasks. There are plenty of opportunities to land a Entry Level Administrative Assistant job position, but it won’t just be handed to you. Read more: How Far Back Should a Resume Go? An administrative assistant resume example better than most. Moreover, creating and updating company databases and records for employees, customers, suppliers, and other groups may be in the job description. Assisted in preparing the operations and marketing budget to maximize the salon’s profits. Use the detailed administrative assistant job description to help you with your administrative assistant resume. See perfect resume samples that get jobs. Assisted in marketing projects, including social media and sales materials. However, many administrative assistant job descriptions do list an Associate’s degree as a must-have. A well-written resume sample for Receptionist And Administrative Assistant puts emphasis on skills such as communication, telephone etiquette, accuracy, attention to details, typing and computer skills, and time management. Format, Guide, and Examples. When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.