First, see the screenshot below. Select “Insert Table of Contents…” from the drop-down menu. Click References > Table of Contents and then choose an Automatic Table of Contents style from the list. In Word 2000, choose Insert > Index and Tables. First write the title “Contents” (in the style of a level 1 heading). Word 2013 and later. Creating Table of Contents in PDF is easy. In all honesty, it is just that simple to create a table of contents manually in word. Format your document using heading styles found on the Home tab, e.g., Heading 1, Heading 2, and so on. In the Table of Contents group, select Table of Contents, and then select Custom Table of Contents from the list. If you ever need to add or remove a section from your document, you can easily update the table of contents to reflect those changes. In the dialog box or pop-down window, select one of the available table of contents layouts to insert it to the current page of the document. Once ready, head over to the “References” tab and select “Table of Contents.”. You can create a table of contents using a single page, of course, but there wouldn’t be much point. Your table of contents will now be updated. Insert a table of contents (skip to this section). There are three steps involved in creating a table of contents from Microsoft Word: Create your document using heading styles to identify the headings that should appear in the table of contents. So if you use the automatic table and you want sub-levels in your ToC, you will need to use heading 1 for level 1, heading 2 for level 2, and heading 3 for level 3. By submitting your email, you agree to the Terms of Use and Privacy Policy. For Word 2003 and earlier, select Insert > Reference > Tables and Indexes, then select the Table of Contents option. However, you can update a table of contents in Word for the web. Regardless of the size of your document, using a table of contents can direct the reader to exactly where they need to be. You can generate a table of contents in Word from the headings used in your document. If you chose the “Manual Table” option from the “Table of Contents” drop-down menu, then it will insert a template for you that you will need to edit yourself. There are three steps involved in creating a table of contents from Microsoft Word: Create your document using heading styles to identify the headings that should appear in the table of contents. In the Table of Contents dialog, keep Show page numbers, Right align page numbers and Use hyperlinks instead of … In the Table of Contents window that opens, click the “Options” button. To make a table of contents in Word, you’ll need a document with sufficient text. Click “OK” to apply the changes. Your options are title case and sentence case.Title case means that the first word in the heading as well as all “important” words such as nouns, verbs, adjectives, etc. Step 2: Highlight the first heading and select Heading 1, as shown in the screenshot below. Start by selecting the first line of text. This week, our Microassist Software Tips tutorial shows you how to create a table of contents for your long Word documents, helping both you and your readers navigate your work. In your document, create a table of contents, or use an existing table. IMPORTANT: DO NOT type periods or use the space bar between the Titles and Page numbers as a way of formatting. The depth of this hierarchy depends on your documents. Click OK. Update a Table of Figures. Let’s learn how to automatically make a table of content in MS-Word: Before Creating TOC. In addition to making the document more reader-friendly, a table of contents also makes it easier for the author to go back and add or remove content if necessary. The only difference between Automatic Table 1 and 2 is the title, which is “Contents” and “Table of Contents,” respectively. Click Links section and choose Bookmark. A drop-down menu will appear. The easiest way to build and maintain a table of contents is by using Styles. Position the cursor at the location within the document where you want to put the TOC. Make sure you add the headings and sub-headings to keep your document structured and organized. While you are preparing your document you should use heading styles for chapter names, section names and subsection names. Navigation is faster. Here, you can choose between the three different built-in tables. Missing entries often happen because headings aren't formatted as headings. Note, there is an option for a ‘Manual Table‘, however, yo… Step 3: Follow Step 2 to set all of the remaining headings. To do that: 1. Check the entries in your TOC for wording and correct case. By following the instructions on this page, you'll create two types of TOCs for your eBook: TOC page. For more information about tables of contents, see Create a table of contents and Word of the week: TOC (changing levels and formatting). Click the References tab. The table of contents appears in the location you selected. If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. Creating a table of contents. Click where you want your Table of Contents to appear. MS Word lets you auto-generate a table of contents, a table of figures, and a bibliography. Select the References tab. From here, click the Table button. Insert a table of contents (skip to this section). Click the option on the far left of the page which says "table of contents" and select the design you want. If you’ve already inserted a table of contents, you can click Yes to update your table of contents. 3. Create the table of contents Put your cursor where you want to add the table of contents. You can either apply the heading styles to each section after you’ve finished the document, or you can add them as you go. Understandably, your captioned objects may move around as you add, remove, and edit content in the document. Or you can click Insert Table of Contents to insert a new one. And for reading pages better, you may split them into several parts, such as list of figures, list of tables, abstract and so on. He's currently an API/Software Technical Writer at LINE Corporation in Tokyo, Japan. Long documents can be overwhelming for both the writer and the reader. So how do you add a catalog to your work? Steps to Create a Custom Table of Contents with Links. In the Table of Contents Options window, next to each available style you want to use (these are Word’s built-in styles starting with Heading 4), type the TOC level you wish to use. Create a clickable Table of Contents. To design a custom Table of tables layout, select “From template” and click the “Modify” button to create your own style. To create a table of contents in Microsoft Word, the key is to apply heading styles to text that you want to be linked to in the table of contents. If you make changes in your document that affect the table of contents, do the following: Go to References > Table of Contents, and choose Update Table of Contents. How to create a table of contents in Word. Or, in desktop Word, go to File > New, and search for table of contents. To add a table in Word, you’ll need to first open a blank or existing Word document and press the Insert tab on the ribbon bar. You can list and organize the figures, pictures, or tables in your Word document by creating a table of figures, much like a table of contents. This process is relatively straightforward. Highlight the table of contents title "Table of Contents." Marshall Gunnell is a writer with experience in the data storage industry. Creating a hyperlinked Table of Contents is expected in the digital age. When a document is this large, it can be difficult to remember which page has what information. How to Create a Table of Contents in Microsoft Word. Click the Use hyperlinks instead of page numbers checkbox. The above article may contain affiliate links, which help support How-To Geek. Go to Home > Styles, and then choose Heading 1. and choose an automatic style. For instance, the table of contents for an honors thesis will have a different layout than one for a research paper, technical paper or novel. By selecting this, you are given a few optons which are built-in to Word. 1. Insert a page break after your table of contents. So let’s say we’re writing a book. The headings in MS Word are what make the auto-generated table of contents work. To create your tabs within the TOC, start by adding your text for each of the sections, and then format it. Multiple Heading Levels for Table of Contents. Click “OK” when you’re done. The table of contents section of the References tab in Word. Click OK.; In Word 2007 and Word 2010: References > Table of Contents > choose an option from the menu. 1. Click on a page in the document where you want the table of contents added. Selecting either Automatic Table 1 or 2 will create the table of contents using the names of the headings. All Rights Reserved. Join 350,000 subscribers and get a daily digest of news, comics, trivia, reviews, and more. If you want to Format or customize your table of contents, you can. On the dropdown menu when you click the “Table of Contents” button, choose the “Custom Table of Contents” option. To insert an actual table of contents into your Word document, place your blinking cursor in a suitable position on your document. Next, go to the ‘References‘ tab and then find the ‘Table of Contents‘ button on the very left. Click on Table of Contents and select Custom Table of Contents… In the popup window, select how many levels of heading you wish to include (at least two) under Show levels, then click OK: Use Heading 1 for main heads, Heading 2 for subheads, and Heading 3 for lower-level heads and titles. First add captions to your figures, and then use the Insert Table of Figures command on the References tab. Then place your cursor two lines below this and go to the References tab. Apply the built-in Heading styles to the headings in your text. First, create your document or open an already existing one from your computer. How to create a Table of Contents. Go to the References tab. This type of table will update the headings and the page numbers automatically. and choose an automatic style. Update your table of contents when the content of your document changes (skip to this section). When asked if you want to replace the table of contents, click Yes. Position the cursor at the location within the document where you want to put the TOC. The he… For example, you can change the font, the number of heading levels, and whether to show dotted lines between entries and page numbers. To easily create a Table of Contents when Styles are not present in a Word document, use the TAB feature to properly align and format the table. The first thing you need to do is to click on the document where you would like the table of contents to be inserted. For more detailed ways of updating the table of contents, or to create a table of contents, use the Open in Word command to open the document in your desktop version of Word (Windows or Mac). In your document, create a table of contents, or use an existing table. To update your table of contents, select it, click “Update Table” on the pop-up menu that appears, and then choose whether you want to update only the page numbers or the entire table. take a capital letter. If you type a hyperlink, e.g., http://www.google.com/, and it does not automatically link, you can turn on this setting by going to FILE → Options, so this window opens: From here, click on Proofing … Select Table of Contents and choose one of the automatic styles. When you are happy with the layout, click “OK” to build your Table of tables. In addition to making the document more reader-friendly, a table of contents also makes it easier for the author to go back and add or remove content if necessary. To learn more, see steps for creating a table of contents in Word for Windows or Mac. At the bottom of the drop-down menu, select “Remove Table of Contents.”. Get all the features you know and love in Windows 10. You have a document open in Word. To create a table of contents in Microsoft Word, the key is to apply heading styles to text that you want to be linked to in the table of contents. In the Table of Contents section, click the Table of Contents option. 4 Find the first section/title you would like to be in your table and place the cursor at the beginning of it. Create a Table of Contents in Word A table of contents (TOC) is important for a good eBook reading experience. We’re going to place some chapter titles at the start of various sections. You may notice in this table of contents that there are sub-levels. Click on the References tab in the ribbon. Right click on the highlighted area and a menu list will pop up. Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level. If you’d like it to appear on its own page, insert a page break (Ctrl+Enter) before and after inserting the ToC. To update your manual table of contents, see Update a table of contents. Word will search for the captions, sort them by number, and display the Table of tables in the document. Hope it can inspire you more or less. Select the References tab. Also, uncheck the Show page numbers box if you just want to use the hyperlinks. Here’s how to do it. In this case, we kept things simple and used only one heading level, Heading 1. An interactive Table of Contents is another way to achieve these goals. Since we launched in 2006, our articles have been read more than 1 billion times. In Microsoft Word 2002 and 2003, choose Insert > Reference > Index and Tables. Word then searches the document for your captions and automatically adds a list of figures, sorted by page number. You can't insert a table of content in Word for the web at this time. Instead, Word will use placeholder text to create the look of a table of contents so you can manually type each entry into the table of contents. Join 350,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. Change page orientation to landscape or portrait, Format or customize your table of contents. 2. It is also another condition to submit a thesis or dissertation. In Word, most of time, you may type a large of contents into the document. Microsoft Word can create a table of contents that can be instantly updated to reflect additions and changes in your document. This table of contents acts as both a guide and navigation tool that enables readers to quickly find the information they need. In Word 2003 and before: Insert > Reference > Tables and Indexes.Click on the Table of Contents Tab. For a hands-on guide that steps you through the process of creating a table of contents, download our Table of Contents tutorial. Note: If you use a Manual Table of Contents style, Word won't use your headings to create a table of contents and won't be able to update it automatically. Highlight these titles and click Heading 1 at the top of your screen. So let’s say we’re writing a book. When you insert the table of contents, Word uses all text styled with one of the built-in heading styles. 7. A … Let’s take a look. Removing the table of contents is simple. How-To Geek is where you turn when you want experts to explain technology. A blank table should now have been inserted into the blank space in your document, this is your table of contents. All you need to do is select it and then click the arrow on the menu that appears. If you want to insert a table of contents in your document, you'll need to do it in the desktop app. I have just selected the very top of the document. In the Table of Contents group, select Table of Contents, and then select Custom Table of Contents … Put your cursor where you want to add the table of contents. Once you’ve applied your heading styles, it’s time to insert your table of contents. Once you have created the document that contains the custom clickable table of contents, you can save it as to PDF which retains the clickable links. Depending on the project, it might be dozens or even hundreds of pages long! 1. How to create a table of contents link to pages in Word document? (Articles and most prepositions remain in lowercase.) How to Create and Manage a Table of Contents in Microsoft Word, How to Pay for Gas Without Leaving Your Car, How to Change the Safari Background Image on Mac, How to Clear Edge Browsing Data With a Keyboard Shortcut, How to Link an Android Phone to a Windows 10 PC With Microsoft’s “Your Phone” App, © 2020 LifeSavvy Media. To apply heading styles, select the particular style from the “Home” tab. Now place the cursor at the position you want to insert the table of linkable contents, click References > Table of Contents > Custom Table of Contents. Click on “Options…” The Table of Contents options. Update your table of contents when the content of your document changes (skip to this section). You can manage this in two different ways. To update your table of contents manually, see Update a table of contents. The first thing you need to do is put the cursor where you want the table of contents to appear. To insert your table of contents: 1. Note that the method above assumes a single tab in the ToC lines; if ToC lines have >1 tab within them you may need to use a more specific F&R expression (with wildcards for example). As a result, Word also provides a straightforward way to update the table of figures to reflect any changes made. Using a table of contents in your document makes it easier for the reader to navigate. In order to do this, you must first create your automatic table of contents in Word. To create a table of contents, open your document in Microsoft Word 2010 and click on the Home tab. We’re going to place some chapter titles at the start of various sections. Word’s Table of Contents command uses those formats to build a table of contents … In the Captions group, click Insert Table Of Figures. Click where you want to insert the table of contents – usually near the beginning of a document. Perhaps your document contains a URL. By default, the table of contents in MS Word shows the first three heading levels. Go to the Insert tab. A lot of people never use it because it intimidates them, or they think they don't have time to learn. A working TOC allows readers to navigate between chapters easily. Also called an HTML TOC, this is a page at the beginning of your book with links to each chapter. The trick to creating a tablet of contents, or TOC, for your document is to use Word 2016’s Heading styles. Add bookmark. Display the Table of Contents dialog. In order to automatically create TOC, you need to do a few things before staring the process of actually making TOC. Click on the Table of Contents tab. Double-click at the end of the document. Word 2013 and later. Each level represents a heading style in your document. I'd love to see Microsoft Word's table of contents feature lose a bit of its mystery. Your table of contents will now be removed from your document. 6. By default, Word generates a table of contents using the first three built-in heading styles (Heading 1, Heading 2, and Heading 3). Oftentimes, your user settings will be specified to automatically convert a typed URL into a hyperlink. The headings can all have sub-headings; you can start with a level one heading and add additional sub-headings to it. Word’s generated table of contents will retain edits through numbering updates, but edits will need to be redone if the table is rebuilt. Regardless of the size of your document, using a table of contents can direct the reader to exactly where they need to be. Go to References > Table of Contents. Your table of figures will now be inserted in your Word doc. By default, Word generates a table of contents using the first three built-in heading styles (Heading 1, Heading 2, and Heading 3). Click in your document where you want to create the table of contents. Creating a table of contents. Here’s how to do it. For this guide, I will select the ‘Automatic Table 2‘. Catalog is an important factor of Word layout especially when you are writing a rather long document. A table of contents in Word is based on the headings in your document. In this post, I will share some experiences about creating a table of contents automatically based on Word 2016. If you want your table of contents to go deeper than the top three heading styles, you can do that, too. The drop-down menu selector for "Table of Contents" Make sure that a tab leader of periods is selected, and that the page numbers are right aligned. 2. For each heading that you want in the table of contents, select the heading text. Purpose of Clickable Table of Contents Like yesterday’s topic, adding a table of contents to a Word document makes it much easier to both create and navigate longer documents but also to make any length document more accessible. The only differences will be in the styling of the headers and layout. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. T… If you’re not happy with the types of heading styles available, you can change the default heading style. Go to References > Table of Contents. In the Bookmark name field, enter "toc" (without quotes), and click Add. Imagine you're working with a really long document in Microsoft Word, like an academic paper or a big report. If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. 3. Select "Paragraph" from the list.