If the measurement is part of a specification, use the abbreviation, for example, swimming pool dimensions: '50m x 20m'. There are other UK style guides as well: The Guardian style guide (also done according to an index) Copy-Editing:The Cambridge Handbook for Editors, Authors and Publishers; The Times Style and Usage Guide; The Telegraph Style Guide; The Modern Humanities Research Association Style Guide (mainly for writing theses). Degree titles take the following form: BSc, MLitt, PhD. Use local time for events hosted in a specific country. They also help to make sure your meaning is understood. In all other cases use a bulleted list. Don't use bold text to create headings or highlight links. The classic, practical spiral-bound edition now is published every other year. See our formatting guide for how to create headings in the publishing platform. Rt Hon (no full stops) 6. buildings 7. place names 8. bran… The style guide features updated direction and new guidance for subjects that weren't around when the last edition was released. Or simply give the extension, for example, 'ext: 1234'. … It is often easier to write fluently and then to edit out unnecessary words and phrases. But most of the For most subject areas the writing is expected to be objective. Chicago Manual of Style (CMS) CMS is the standard for book publishing, both fiction and non … It is part of the University’s branding toolkit which enables the University’s formal documentation to be presented consistently across all communications and contains guidance on … Spell out abbreviations/acronyms in full when they are first mentioned in text, for instance: Department of Mathematics and Theoretical Physics (DAMTP). However, we can use the word 'programmes' when writing content for internal-only audiences. If you continue with this browser, you may see unexpected results. Use ’s when something belongs to one person or thing. But it's also a reimagining of Microsoft style—a tool to help everyone write in a way that's natural, simple, and clear. Alphabetical index What does it mean to write in an academic style? To make it easy for internal callers to identify the extension number, add a space after '38' and before the last 4 digits if you write the full phone number. If you're writing a page aimed at an international audience, you'll need to consider your audience's time zone. Round numbers up to one decimal place unless there is a particular need to be more exact. If the name of the person or thing ends in 's', just use the apostrophe at the end, for example, 'Richard Hobbs’ paper' looks neater than 'Richard Hobbs’s paper'. 'Who's' is the contracted form of 'who is'. We write ordinal numbers in different ways depending on the context. Academic subjects are lower case when referring to the academic discipline and upper case when referring to a full departmental name, for example: The correct way to write a course title is 'BSc (Honours) Chemistry' or 'BSc (Hons) Chemistry'. Correct use of grammar and punctuation is important. Always use initial capitals when referring to faculties, departments and the 'University'. A style guide is a written set of rules you establish so all of the documents in your organization are consistent. Also, read about writing for the web in our guide. It is not 'acknowledgment'. Do not use coloured text as it is not consistent or accessible. Do not use 'Professor Emeritus' or 'professor emeritus'. Write the date as simple digits, not as an ordinal number, for example, '14 March', not '14th March'. ', 'tuition fees for the 2015/16 academic year', 'the deadline for claiming travel expenses in the 2014/15 financial year is 30 August 2015', A student earns their bachelor’s/master's degree, A student holds a Bachelor/Master of Arts from Bath. A dilemma is a choice between undesirable alternatives. Don't use bold text to emphasise or highlight certain information. It is not a synonym for 'problem'. an excellent site with clear explanations and plenty of online exercises to test your understanding (University of Bristol). Edited by … Use hyphens to join two words (to make a compound adjective) and qualify the next, for example, 'mid-summer ceremony'. The registration page, resnethost.bath.ac.uk, will only be visible if you are connecting using ResNet. For example: 'You can visit our stand at the International Fair at the University of Nevada from 13:3… Some academic writing, such as scientific reports, has a given structure. This is always two words, except in the United States. A style guide, or style manual, is a set of standards for the writing and design of documents, either for general use or for a specific publication, organization or field. Also avoid: Most people with disabilities are, however, comfortable with words and phrases that are used to describe daily living. Communicate succinctly without losing vital information or meaning. One recent poll of students at a US university found that an average student in the class would write 42 pages for class in a semester but the equivalent of more than 500 pages of content online. We add 'midday' after 12pm to distinguish between that and midnight. This would include things like whether to put one or two spaces after a full stop , how to punctuate bullet points , using US or UK spelling and how to style your company name in running text. It looks like you're using Internet Explorer 11 or older. All athletes, whether they're students, graduates or just using the facilities, should be referred to as 'Bath-based athletes'. For example: If you're writing about more than one master's degree, you can use 'two master's degrees', but it might be clearer to rephrase the sentence. (Mind-mapping can help with this.). 3. When writing about an event that people can access online across the world, use a colon to separate the minutes and hours and add GMT (or GMT+1 if you mean BST) after the time. A disinterested person is impartial; an uninterested person is indifferent. firstname.lastname@example.org Instead of using 'alumni', use 'graduate' or 'graduates' where possible. Updated March 14, 2019. You should use ‘Emeritus’ or ‘emeritus' for men and women. Using a bulleted list immediately after a heading. The purpose of the Writing Style Guide is to provide style consistency in all EIA content. 'Compose' and 'constitute' are used in the opposite way, for the parts that make up the whole ('The University is composed of four faculties and schools'; 'Four faculties and schools constitute the university'). For example: Follow the same rule for tax years and financial years. Avoid using a single word as your link text. These characteristics are: Use language that conveys a positive message rather than emphasises impairment or limitations. Use a bachelor of arts, a bachelor’s degree, a B.A. Go through a paragraph that you have written and cross out any words, or phrases or even a sentence that may be unnecessary. If you are writing a university assignment, pretend that you are writing for an intelligent colleague from a related academic field, rather than for your tutor who knows more about the topic. You can use three-letter abbreviations such as Wed or Oct if there are spacing issues, but don't abbreviate the year. Use lower case, so 'higher education', not 'Higher Education'. Note there is a space between 'BSc' and '(Honours)'. Writing should be formal, but it does not need to be pompous.To maintain formality, there are various colloquialisms and shortened forms to avoid: Avoid popular phrases or cliches such as: at the end of the day; in a nutshell; when it comes to the crunch, Replace with: finally, in summary, in a crisis. Though there is overlap between the two, ‘user interface’ aspects are concerned with how reading on-line affects how language is structured and organised, whereas ‘editorial’ aspects of content presentation cover writing style and Follow the International System of Units (SI) as a guide for units of measurement (see www.bipm.org/en/publications/si-brochure/). The exception is when the audience is clearly international. Start each bullet point with an upper case letter, for example: Using a bulleted list after an introductory sentence. Hyphens should be used when appropriate, for example: Use ‘Emeritus’ before the title of a retired person who has been allowed to keep that title as an honour, for example, ‘Nick Gould, Emeritus Professor of Social Work’. Style guides are common for general and specialized use, for the general reading and writing audience, and for stu… The implementation of a style guide provides uniformity in style and formatting within a document and across multiple documents. Where there is a character limit, like in a page title, image caption or tweet, use 'the Vice-Chancellor'. If the figure is in millions, use the word 'million'. 'You can visit our stand at the International Fair at the University of Nevada from 13:30 PST'. Use the 24-hour clock with a colon to separate the minutes and hours in these instances. When you create a link, make sure the link text is self-explanatory so users understand where the link will take them. For any style questions not addressed in the guide, please refer to the AP Stylebook Online. Days and dates can be abbreviated to fit into headlines. 'Biennial' means once every two years. For help formatting text, such as creating links, headings or lists, see our formatting guide. Your reader needs to understand the information or ideas that you are conveying. Clearness is secured by using words that are current and ordinary.’ Aristotle. Use a semicolon when linking two separate ideas that are closely related. Follow it with 'academic year', unless space is limited. For example, 'Laura submitted her dissertation on 13 March'. How to use our style guide The Writer's app. Use the 24-hour clock with a colon to separate the minutes and hours in these instances. However, use capitals when you write about a geographical region, for example, 'The University is located in the South West of England'. ', wheelchair users/person who uses a wheelchair. One of the biggest differences comes with words ending in ‘-ise’.American English changes pretty much all of these to ‘-ize’ – ‘organize’, ‘recognize’, and so on.They do the same thing with ‘-yse’ (‘analyze’, ‘paralyze’). 'The live Q&A session will be hosted via Google Hangouts at 14:30 GMT'. Here are some of the main differences. Start each bullet point with a lower-case letter (unless it starts with a proper noun, such as 'Wessex House', 'Richard Hobbs' or 'A level'), for example: Following consultation, the University has defined our priorities for 2014 as: When referring to buildings by name, the number should be stated first, followed by a space, followed by the name starting with a capital letter, for example, 'The International Relations Office is located in 6 West' or 'Attend the lecture in 8 West, room 3.22'. Type in your University username, like abc123, and password. Connect your PC to the network point; there are two types of network connection, a single or a double socket. Click any link in the following table to see entries with key words beginning with that letter. Jun 10, 2015 - Explore Sophie Hockley's board "Writing Style Guide" on Pinterest. If space is an issue, as in headlines, it's okay to use an acronym instead of the full name. For example: For any other spans of years, write them out in full. 4. We recommend the Guardian and Observer style guide for issues not covered here. Also consider adding a glossary to … It may provide background information, the results of other peoples' research, the critique of other peoples' research, your own research findings, your own ideas based on academic research conducted by others, etc. This will make it clear to all users, including new students, which username or email address you are referring to. The order in which information is presented should be logical so that the reader can follow the thinking, ideally with just one point or idea per paragraph. Use this site for examples of linking phrases and ways to refer to sources. To avoid rambling, plan the points that you wish to convey and the evidence that you will use to illustrate. If there is a given question, make sure that you answer what has been asked. It's the umbrella term for all the different types of programmes that come under it. Likewise, when something belongs to more than one person or thing just use the apostrophe at the end, for example, 'the Students’ Union', not 'the Students’s Union'. United Arab Emirates - Write 'United Arab Emirates (UAE)' in full in the first instance, but use 'UAE' in subsequent mentions. When writing formal essays and reports we have to take extra care that our texting and emailing habits do not creep in by accident. Headings should be used in order of importance: h1 the most important, h4 the least important. However, don't keep on repeating the name on a single page. In the first instance, use 'Students' Union (SU)', then 'SU' for every subsequent reference. Style guides are particularly great at coming to the rescue on any questions that don’t have an easy black-and-white, right-or-wrong answer. If this makes sense in the context, then you can use 'who's'. Don't forget the second 'e'. Think about using 'we', 'our', 'us' or even just 'the department' depending on the context. Instead use 'for example', 'and so on' and 'in other words'. Use 'Erasmus+ programmes' in all instances, not 'Erasmus programmes' without the plus sign. You can also abbreviate it to 'HE'. Do not underline any content as users may confuse it with links. Also known as style manuals, stylebooks, and documentation guides, style guides are essential reference works for writers seeking publication, especially those who need to document their sources in footnotes, … Start up your device and open a web browser, like Internet Explorer. When using forward slashes to show choices, you don't include spaces between the words and the slash, for example, use 'students/graduates', not 'students / graduates'. Only use 'US' when hard character limits apply, such as headings or page titles. ; a master of fine arts, a master’s, an M.F.A. Include only necessary detail. 'Appraise' is to set a value on something. Give forenames in full and avoid using initials. Your browser will show you all instances of the words so you can find the relevant information. If you are using research or ideas based on work by others (books, journals, websites) you must reference everything fully and in the correct way for your assignment (check your instructions for this). In Announcements, use double quotation marks. When the owner is plural and doesn’t end in 's', such as 'people', use ’s on the end. Plan one main point per paragraph. Spaces or brackets either side of the ellipsis aren't needed, as in the example: Use foreign language accents in words that have become anglicised, such as 'café'. The standard format should be: day, date, month, year. You can find different topics arranged alphabetically within each of these sections. Each point in a numbered list should begin with a capital letter and end with a full stop, for example: Use bullet points when listing information that isn't in a specific order. When writing about someone's University email address, describe it as 'your University email, like email@example.com'. an interactive course on English grammar aimed at university students. See the Dates and times section for how to write dates. A subject is an area of study. Common writing style questions Academic degrees. You can also look at publications, such as research journals, in your area to see their writing style. It is often called a style sheet, although that term also has other meanings.The standards can be applied either for general use, or be required usage for an individual publication, a particular organization, or a specific field. The Chicago Manual of Style is a publishing industry standard (although not all publishing houses use it), so those who choose to follow it are in good company with many heavy-hitters of the writing world.. More importantly, The Chicago Manual of Style has more depth than the other style guides discussed here.If you have punctuation, capitalization, abbreviation, … The important thing is to consider the purpose of your writing - that will help you to decide how to write it. For the layman, they can often be more confusing than helpful. 01225 386017. A style guide saves documentarians time and trouble by providing a single reference for writing about common topics, features, and more. Good writing makes a point clearly and may illustrate it to help the reader's understanding. Use bold text sparingly, otherwise your content can become hard to read. Use 12 noon rather than 12 pm where possible to avoid confusion. The Guardian and Observer style guide This is the guide to writing, editing and English usage followed by journalists at the Guardian, Observer and theguardian.com. National Geographic Style Manual Online since 1995 and frequently updated by a team of editors, this is an alphabetically arranged guide to "preferred National Geographic Society style and usage." or dissertation guidelines, check which style of referencing your lecturer or department asks you to use. (Or 'grey it out' – change the text colour of the words you might remove to light grey.) See the 'Dates and times' section for how to write dates. Use names for faculties and departments. projecting the University internationally, Metres (m) and centimetres (cm) for shorter distances, four Team Bath athletes won medals in Brazil, 87% of students voted the University of Bath best for student experience, Gabby also netted the prize fund worth £1,500 in sporting equipment (note the comma in '£1,500'), the world population is projected to reach 9.6 billion by 2050, 'Ranked 6th in the UK by the Guardian University Guide 2020', 'We are ranked 4th overall out of 122 in the THE Student Experience Survey 2018', only include a pence value if it is something other than 0, write values under £1 in pence, for example, '45p', write values of £1 or more which don't have additional pence as whole numbers with no decimal point, for example, '£1', '£10', scientists from the Department of Chemistry have been awarded a £1.2 million grant ('£1.2m' is permissible in headlines), describe a thing defined by text (such as: please note the 'keep off the grass' sign), refer to published articles (not books or newspapers, which should be in italics), 'The Problem of the Italian South'; History Today, 1999, Faculty of Engineering & Design (note the ampersand), the head of science (note that this is not a title, just a description), the group of vice-chancellors met Deputy Vice-Chancellor, Professor Bernie Morley, Deputy Vice-Chancellor (Note no hyphen between 'Deputy' and 'Vice'), Pro-Vice-Chancellor (Research), Professor Jonathan Knight, 'She had been interested in chemistry since an early age and so decided to study at the University of Bath's Department of Chemistry. Academic writing has a purpose. Include punctuation belonging to the quote inside the quotation marks. For example: You should use the lowercase and an apostrophe when speaking generally, and a capital when naming a specific qualification. It is fine to use 'we' on a top-level page to refer to the University as a whole and then refer to a faculty by name. See our formatting guide for how to create links in the publishing platform. The Government Digital Service (GDS) style guide covers style points for content. 3. Generally, avoid using hyphens or brackets, for example, '01225 38 1234'. Some academic writing, such as scientific reports, has a given structure. So it's important to avoid any ambiguity. Users might want something on your page that you haven’t set as bold, so you might make it more difficult for them to find the content they need. A reader may need to have all the information required to understand exact conditions of a scientific study and to replicate it. The day and the month should be capitalised. A dependant (noun) is a person who is dependent (adjective) on someone else. Expert guidance from Study Advice at the University of Reading, Descriptive, analytical and reflective writing, Improve your understanding of grammar and punctuation. Decide on the audience for whom you are writing. If you are referring to a specific room, spell out the location in full, for example, 'attend the lecture in 8 West, room 3.22'. If you are not using the person’s full title, you should use the lowercase, ‘emeritus’, for example, 'the emeritus professor Nick Gould’. The Oxford University Style Guide aims to provide a guide to writing and formatting documents written by staff on behalf of the University (or one of its constituent departments etc). These have their own conventions, such as using abbreviations ("txt"), using symbols (" :>)"), figures (4 rather than four) and not writing in sentences. This is the current style guide for all BBC News output… When writing your style guide, start by laying out the structure so you know what you want to include. This guide is designed to promote clarity and consistency in all our writing. They show that you care about your work and have adopted a disciplined attitude to writing academically. Some words can cause confusion when creating content, so check this list to avoid common mistakes. Use single quotation marks to quote speech and text in every content type except Announcements. New Hart’s Rules: The Handbook of Style for Writers and Editors The British English equivalent of The Chicago Manual of Style is the preeminent resource for resolving style issues such as hyphenation and punctuation, formatting for bibliographies, indexes, and notes, and usage (both British English and American English). Abbreviations, acronyms and initialisms. Avoid abbreviations, unless there is no room to spell out the words in full. Use page headings, subheadings and news story headlines to succinctly summarise the content that follows. Also use them in complicated lists that already contain commas. The exceptions to this are proper nouns, including: 1. departments (specific government departments - see below) 2. the Civil Service, with lower case for ‘the’ 3. specific job titles 4. titles like Mr, Mrs, Dr, the Duke of Cambridge (the duke at second mention); Pope Francis, but the pope 5. Do not be tempted to use complex language or expressions that are not your own, just to make your writing appear "academic". If you have a single socket, you may have to plug your machine into the back of the phone in your room. ‘Style to be good must be clear. Do not create a bullet point with more than one sentence. In this case, add the UK dialling code and brackets, for example, '+44 (0)1225 38 1234'. However, if you are working on a map, use the number and just the first letter with no space, for example: For directions and positions use lower case, for example, 'the accommodation is located to the south-west of campus'. However, if the tweet is targeting an international audience, you should call them 'the President'. Also, do not use 'click here', 'follow this link' or 'read more' as link text. The University of Oxford Style Guide aims to provide a guide to writing and formatting documents written by staff on behalf of the University (or one of its constituent departments etc). In tabular data, all values should be written in pounds (or the relevant currency) and include both the pound and pence value, no matter the size, for example: '£1.40'; '£750.00'; '£0.45'; '£1,000.57'. incomplete sentences (missing a verb or needing information in the previous sentence to make sense; the wrong use of apostrophes (check whether the s is there to indicate possession or a plural); nouns and verbs where singular /plural do not agree (try proof reading aloud to spot this); and inconsistent use of tenses (always use the past tense when you are reporting on something that was done). It will take you to the machine registration page. ', in which case write it in full. The wind was strong <--replace with--> The wind measured 6 on the Beaufort scale. Don't use 'Bath University' or 'UoB'. Stick to one idea per bullet point. Then read through and rank in importance to your overall answer to the question. The most common mistakes by inexperienced writers include: See the pages on Grammar and Punctuation in this guide for more on this. If you are a University of Reading student and English is not your first language, the Academic English Programme (AEP) provides training courses in academic writing skills, speaking skills, and pronunciation practice. 'Its' is a possessive pronoun ('Every dog will have its day'). These phrases won’t make sense for anyone using a screen reader or a mobile device to view your page. Audiences expect the BBC to demonstrate the highest standards of English because well-written stories are easier to understand. or 'When do I submit my application? Do not italicise foreign words. Structure is also important in academic writing - it helps to make your ideas clear, guides the reader's comprehension and can strengthen your arguments. Just find out what is required under each heading and keep to it. The clickable area needs to be large enough for users to tap easily if they are using a touchscreen device. You can then use the acronym for any further mentions. Take out the paragraphs that are least important. This article addresses why your organization needs a style guide, details what to include in your style guide, and gives examples of top-notch style guides to ensure streamlined external communications.